¶ Purpose
The purpose of the TCD Category in an ERP system is to define and classify transaction‑level charges, discounts, or taxes by maintaining details such as Category Code, Rounding logic, Tax applicability, and Description. It provides a standardized framework to ensure consistent calculation, accurate rounding, and correct financial and tax treatment of charges and discounts across procurement, sales, and finance transactions.
¶ Prerequisites
- Access rights must be assigned to the user responsible for adding, editing or deleting TCD category details.
¶ Add TCD Category Details
The TCD Category Master- Mode: New screen allows the user to define TCD Category with details such as Code, Rounding, Is Tax flag, and Description.
Navigation: Main – Menu → Masters → Master -General → TCD Categories → Add
- The user can search for particular details based on the TCD Category, Code, Rounding, Is Tax and Description.
- The TCD Categories screen displays details such as the Code (Numeric), TCD Category Rounding, Is Tax and Description.
- Click Add to add the new TCD category details, and the screen will appear as shown below.
- The TCD Category Master- Mode: New screen allows the user to add TCD Category details such as the Code (Numeric), TCD Category, Rounding, Is Tax and Description.
- The user must enter details such as the Code (Numeric), TCD Category and Description.
- The user can select the Rounding checkbox to round the tax amount to a whole number.
- The user can select the Is Tax checkbox to use the specified category as actual tax.
- Click Save, the TCD Category will appear on the left panel of the screen, and the following message will appear.
- Click Yes, to add TCD details.
¶ Add TCD Details
The TCD Details Master - Mode: New screen allows the user to add TCD details under the TCD category if required.
Navigation: Main – Menu → Masters → Masters - General → TCD Category → Select TCD Category → Edit → TCD Details → Add
- The user must select the appropriate TCD Category from the left panel of the screen.
- Once the user selects the TCD Category, the TCD Category details will appear automatically.
- Click Edit, the following screen will appear.
- Click Add, the following screen will appear.
- The user must select the appropriate TCD Category from the dropdown list.
- The user must enter details such as the TCD Type, TCD Code and Default Value.
- The user can enter details such as the Add Tax Levels.
- There are three types of Tax Levels.
- Level 0 – Basic: Applied to the base amount.
- Level 1 – GST: Calculated on the basic value.
- Level 2 – TDS: Calculated on the total of Basic and GST at the applicable TCD percentage.
- The user can select the Include Discount checkbox to calculate TCD on the value including discounts.
- The user can select the Inactive checkbox to deactivate the TCD details.
- The user can select the Percentage checkbox to apply the default TCD value as a percentage.
- The user can select the Additional checkbox to apply TCD as an additional percentage.
- The user can select the Standalone checkbox to apply TCD independently, without linking it to other taxes.
- The user can deselect the With Charges checkbox to exclude charges from the TCD calculation.
- The user can select the appropriate type of Rounding from the dropdown list.
- The user can enter details such as the Impact%.
- Click Save, the TCD Type, Default Value and Percentage will appear in the TCD Details section.
¶ Edit or Delete TCD Category Details
The TCD Category Master – Mode: Edit screen allows the user to edit or delete the added or existing TCD Category’s details if required.
Navigation: Main – Menu → Masters → Masters - General → TCD Category → Select TCD Category → Edit
- The user must select the appropriate TCD Category from the left panel of the screen.
- Once the user selects the TCD Category, the TCD Category details will appear automatically.
- Click Edit, the following screen will appear.
- The TCD Category Master – Mode: Edit screen allows the user to edit TCD Category details such as the Code (Numeric), TCD Category, Rounding, Is Tax and Description.
- Click Save, to save the edited details.
- Click Delete and the following message will appear.
- Click Yes.
- Click Close, the TCD Category details will disappear from the left panel of the screen.
Note: The user can delete the TCD Category details only if they are not used in any transactions.
¶ View Details in Tree or Grid
The Grid View and Tree View options allow the user to view TCD Category details either in a tabular format or in a hierarchical structure for easier navigation and understanding.
- Click Grid View to view details in tabular format (rows and columns), as shown below.
- Click Tree View to display data hierarchically (parent-child structure), as shown below.
- The user can expand or collapse nested items to view relationships or categories.
¶ Search TCD Category
The Search option allows the user to search for tax based on the TCD category, Code (Numeric), Rounding, Is Tax and Description.
- Click Search, and the screen will appear as shown below.
- The user must select the appropriate Filter On and Filter Text from the dropdown list.
- The user must enter the corresponding filter value and press Enter key.
- Once the user presses Enter key, the corresponding list will appear on the left panel of the screen.
¶ Print TCD Category Details
The Print option allows the user to print the added or existing TCD Category details.
- Click Print, the following screen will appear.
- Click Filter, to search for details.
- Click Sort, to arrange details in either ascending or descending order.
- Click Export to Excel, to view details in Excel.
- Click Settings, to adjust Columns, Fonts, Row Height, Fit To Page, Page Setup and Printer Setup.
- The Set Col Details option allows the user to adjust column width as required.
- The Font option allows the user to edit Font Family, Font Style, Size, Effects and Scripts as required.
- The Auto Row Height option allows the user to adjust row height if required.
- The Fit to Page option allows the user to scale the content to fit the page if required.
- The Printer Setup option allows the user to configure the Printer, Print Range and Copies details if required.
- The Page Setup option allows the user to set the Paper Size, Orientation (Portrait or Landscape) and Margins in Inches (Left, Right, Top and Bottom) details as required.
- Click Print, to print details.
- Click Print Preview, to view details before printing.
- Click Close, to navigate to the TCD Categories screen.
¶ Where Used
The Where Used option provides a list of transactions or tables where a specific tax is used in the application.
- The user must select the TCD Category from the left panel of the screen.
- Click Where Used, and the following screen will appear.
- The Where Used screen displays details such as SL No., Where Used and Details.
- Click Close, to navigate to the TCD Categories screen.
¶ Functional Use Cases
| Sl. No. | Use Case | Business Scenario | Functional Outcome in ERP |
|---|---|---|---|
| 1 | Create TCD Category | Organization needs to define charge/discount categories. | ERP allows creation of TCD categories with required attributes. |
| 2 | Define TCD Category Code | Each TCD category must be uniquely identified. | ERP enforces unique TCD category codes. |
| 3 | Configure Rounding Logic | Amounts require standardized rounding behavior. | ERP applies defined rounding during calculations. |
| 4 | Identify Tax Applicability | Some TCDs represent taxes while others do not. | ERP differentiates tax and non‑tax TCD categories. |
| 5 | Maintain Description | Clear understanding of TCD usage is required. | ERP stores descriptive information for user reference. |
| 6 | Modify TCD Category | TCD setup requires updates. | ERP allows safe modification of TCD details. |
| 7 | Apply TCD Category in Transactions | Charges/discounts must be applied consistently. | ERP enables TCD selection during transactions. |
| 8 | Impact on Financial Posting | TCDs affect accounting and tax values. | ERP ensures correct posting and calculation. |
| 9 | Audit & Control | Master changes must be traceable. | ERP maintains audit trail for TCD category master. |
¶ Use Case Scenario
- Click here for a detailed use case scenario.
¶ Transaction Checklist
| Steps | Checklist Item | Details / Purpose |
|---|---|---|
| 1 | Identify Business Requirement | Confirm the need to create a new TCD category. |
| 2 | Define TCD Category Code | Ensure the code is unique and follows naming standards. |
| 3 | Confirm TCD Category Type | Identify whether it represents a charge, discount, or tax. |
| 4 | Verify Tax Applicability | Confirm whether the Is Tax flag should be enabled. |
| 5 | Define Rounding Logic | Select correct rounding rule (nearest, up, down, decimals). |
| 6 | Enter Clear Description | Ensure description clearly explains TCD usage. |
| 7 | Check Existing TCD Categories | Avoid duplicate or overlapping TCD categories. |
| 8 | Review Dependency Setup | Ensure related tax or posting configurations exist. |
| 9 | Assess Transaction Impact | Understand impact on pricing, invoicing, and accounting. |
| 10 | Authorization & Approval | Obtain approval for master data creation or change. |
| 11 | Audit & Compliance Review | Ensure setup meets audit and statutory requirements. |