Scenario: The organisation sells one or more fixed assets to a customer and needs to record the transaction in the system.
Action: The user enters the asset and other required details and saves the transaction.
Outcome: The system removes the asset from the asset register, records the sale value, posts relevant ledger entries, and generates the transaction reference number.
Scenario: The sale of the asset requires GST calculation based on the asset category.
Action: The user selects the correct HSN number; the system fetches applicable tax rates.
Outcome: The system auto-calculates GST, updates duties & tax details, and posts GST amounts to appropriate ledgers.
Scenario: The organisation needs to review the cost allocation for the sale transaction.
Action: The user opens the Cost Distribution section after selecting the transaction.
Outcome: The system displays cost distribution entries with ledger details and allows the user to view or edit distribution amounts.
Scenario: Asset sale transactions must be reviewed and approved before posting.
Action: The approver selects the transaction and clicks Approve.
Outcome: The system changes the transaction number to green and marks it as approved.
Scenario: Audit verification is required for the amount, date, and ledger correctness.
Action: The user selects the transaction and clicks Audit, confirming the details.
Outcome: The system logs audit confirmation and marks the transaction as audited.
Scenario: The user needs to print or export asset sale details for internal or external purposes.
Action: The user opens Preview, chooses export options (Excel / Open Office), and prints if required.
Outcome: The ERP generates formatted reports that can be printed or exported.
Scenario: A transaction was entered incorrectly and must be removed before approval.
Action: The user selects the transaction, clicks Delete, enters comments, and confirms deletion.
Outcome: The system deletes the record, marks the transaction number in red, and logs the reason.