Scenario:
Approvers need to see transactions awaiting approval.
Action:
The user opens the Transaction Approval screen.
Outcome:
ERP displays all pending transactions for the approver.
Scenario:
A transaction meets all required conditions.
Action:
The approver selects and approves the transaction.
Outcome:
ERP updates status to approved and allows further processing.
Scenario:
A transaction has errors or does not meet criteria.
Action:
The approver rejects the transaction with remarks.
Outcome:
ERP blocks the transaction and records rejection reason.
Scenario:
Approvers can only approve within defined limits.
Action:
ERP checks user approval limit before approval.
Outcome:
Transactions beyond limit are escalated to higher authority.
Scenario:
Certain transactions require multiple levels of approval.
Action:
ERP routes the transaction through defined approval hierarchy.
Outcome:
Final approval is completed only after all levels approve.
Scenario:
Users have different approval responsibilities.
Action:
ERP restricts access based on user roles.
Outcome:
Only authorized users can approve/reject transactions.
Scenario:
Approvers need full transaction context.
Action:
User opens transaction details from approval screen.
Outcome:
ERP displays complete information for evaluation.
Scenario:
Users need to know transaction status.
Action:
ERP updates and displays approval status.
Outcome:
Transparency in approval process.
Scenario:
Audit and compliance require tracking.
Action:
ERP logs each approval/rejection action.
Outcome:
Full audit trail is maintained.