Scenario:
The organization needs to record a new state for operations or compliance.
Action:
The user enters State Name, selects Country and Zone, and defines GST State Code.
Outcome:
The state is created and available for master and transaction usage.
Scenario:
States must be linked to a country for geographic hierarchy.
Action:
The user selects the relevant country while creating or editing the state.
Outcome:
The ERP ensures proper country–state hierarchy.
Scenario:
Business requires zone-wise reporting or logistics planning.
Action:
The user assigns the state to a specific zone.
Outcome:
ERP enables zone-wise analysis and control.
Scenario:
GST calculation and reporting require correct state codes.
Action:
The user enters the official GST State Code.
Outcome:
ERP uses the code for accurate GST determination and reporting.
Scenario:
State information needs correction or update.
Action:
The user updates the state master details.
Outcome:
ERP reflects updated information without affecting historical data.
Scenario:
Duplicate state records cause compliance issues.
Action:
ERP validates the State Name and GST State Code during save.
Outcome:
Unique state records are allowed.
Scenario:
State selection is required for customer, supplier, and company addresses.
Action:
Users select the state from the State Master.
Outcome:
ERP ensures standardized state data usage.
Scenario:
State-wise GST returns and reports are required.
Action:
ERP uses state and GST code data in reports.
Outcome:
Accurate statutory and GST reports are generated.
Scenario:
Audit requires traceability of master data changes.
Action:
ERP logs all create, update, and deactivate actions.
Outcome:
System remains audit-ready and compliant.