¶ Purpose
The Asset Type screen allows the user to add details of the types of assets or categories of assets based on their intended use within an organisation.
¶ Prerequisites
The following transactions must be completed before the Asset Type transaction.
- The user access rights transaction must be completed.
¶ Asset Type
The Asset Type screen allows the user to add details of the types of assets or categories of assets.
Navigation: Main – Menu ⇢ Transactions ⇢ Finance ⇢ Finance Entries ⇢ Finance ⇢ Select Financial Year ⇢ Show List ⇢ Assets ⇢ Asset Type
- Click Add New, to add asset type details.
- The user must enter the details of the Code.
- The user must enter details of the Type.
- The user can enter details of the Description that must be the same as the Type.
- Click Save, the asset code and name will appear on the left panel of the screen.
¶ Preview Details
The Preview option allows the user to view and print the created or existing category details.
- The user must select the appropriate Asset Type from the left panel of the screen.
- Click Preview, the following screen will appear.
- Click Print, to print documents.
- The user can view details in Excel, HTML, Open Office, PDF and Notepad format.
- Click Email, the following screen will appear.
- The user must enter the Subject.
- The user can upload multiple attachments if required.
- The user can delete the uploaded attachments if required.
- The user must select one of the options from Employees, Customers, Sales Rep, Suppliers, Subcontractors or Others.
- Once the user selects the appropriate option, the corresponding Email IDs will appear in the Email Address section.
- The Add Your Message Here section allows the user to add messages.
- Click Send, to send emails.
- Click Add, to add the new email address.
- Click Delete, to remove the selected mail ids.
- Click Settings, the following screen will appear.
- The user must enter details of the Your Existing Mail Server Name, Port (Existing), Change the above Mail Server Name To and Port (New).
- Click Change.
¶ Expand All
The Expand All link allows the user to view the category hierarchy at once. It shows all categories, sub-categories, and their details, making it easier to navigate and get a complete overview.
- Once the user selects the Expand All link, the following screen will appear.
¶ Collapse All
The Collapse All link allows the user to simplify the view by hiding all categories and sub-categories.
- Once the user selects the Collapse All link, the following screen will appear.
¶ Delete Asset Type
The Delete option allows the user to delete the existing or added categories and sub-categories if further or subsequent transactions are not executed.
- The user must select the appropriate category or subcategory from the left panel of the screen.
- Click Delete, the following message will appear.
- Click Yes, the deleted asset type will disappear from the list.
¶ Functional Use Cases
| SL. No. | Use Case | Business Scenario | Functional Outcome in ERP |
|---|---|---|---|
| 1 | Add Asset Type | The user needs to create new asset types or categories (e.g., Buildings, Vehicles, Furniture) based on their function and classification within the organisation. | The system records new asset types with unique codes, names, and descriptions, enabling proper categorisation of assets for accounting, reporting, and depreciation purposes. |
| 2 | Preview Asset Type Details | The user wants to view or verify existing asset type details for audit, reference, or reporting needs. | The system displays the selected asset type details and allows users to preview, print, or export them in multiple formats such as Excel, PDF, HTML, Open Office, or Notepad. |
| 3 | Email Asset Type Details | The user wants to send asset type information to relevant stakeholders (Employees, Customers, Suppliers, etc.) directly from the system. | The system allows users to compose and send emails with attachments, predefined recipients, and custom messages from within the ERP interface. |
| 4 | Expand All / Collapse All | The user wants to view or manage all categories and subcategories of asset types at once for a better overview or simplified navigation. | The system expands or collapses the hierarchical view of asset categories, making it easier to manage and review the asset structure. |
| 5 | Delete Asset Type | The user needs to remove obsolete or incorrectly created asset types or subcategories, provided no subsequent transactions exist. | The system deletes the selected asset type or subcategory and updates the asset master list, ensuring that only valid and active records remain in the ERP. |
¶ Use Case Scenario
- Click here for a detailed use case scenario.
¶ Transaction Checklist
| Steps | Checklist Item | Details / Purpose |
|---|---|---|
| 1 | Verify User Access Rights | Ensure that the user has the necessary access permissions to create, modify, or delete asset type details. |
| 2 | Review Existing Asset Types | Check if the required asset type already exists in the system to avoid duplicate entries. |
| 3 | Identify Asset Categories | Determine the classification or type of assets (e.g., Furniture, Machinery, Buildings) to be created based on organizational requirements. |
| 4 | Prepare Asset Type Details | Collect required data such as Code, Type, and Description for new asset types. The description should match or clearly define the asset type. |
| 5 | Verify Email Configuration (if applicable) | Ensure that the mail server settings are correctly configured if email notifications or asset details need to be sent from the system. |
| 6 | Ensure No Pending Deletions or Edits | Verify that no asset type currently under modification or deletion is being referenced in other transactions. |