Scenario:
The company opens a new bank account for making and receiving business payments.
Action:
The user enters the bank name, account number, IFSC code, and branch details in the ERP.
Outcome:
The bank account becomes available in financial modules such as Payments, Receipts, and Bank Reconciliation.
Scenario:
The business operates accounts with several banks for different purposes, like payroll, vendor payments, or collections.
Action:
The user creates separate entries for each bank account in the Bank Details screen.
Outcome:
The ERP maintains multiple bank records, allowing users to select the appropriate bank during transactions.
Scenario:
A payment is made to a vendor, and the bank used for the transaction must be recorded.
Action:
The user selects the relevant bank account while processing the payment.
Outcome:
The transaction is recorded against the selected bank account, enabling accurate financial tracking.
Scenario:
The company prefers to use one primary account for most transactions.
Action:
The user sets a specific bank account as the default in the ERP.
Outcome:
The system auto-selects the default bank account during payment or receipt entry, saving time and reducing manual selection.
Scenario:
The bank changes its IFSC code after a branch migration.
Action:
The user updates the IFSC and branch information in the Bank Details screen.
Outcome:
Future transactions reflect the correct bank information, avoiding payment errors or rejections.
Scenario:
The user needs to verify bank details before initiating a high-value transaction.
Action:
The user opens the Bank Details screen or views the linked bank information during the transaction.
Outcome:
The ERP displays the account number, IFSC, and bank name for confirmation, ensuring data accuracy.
Scenario:
The finance department wants to analyze payments made through each bank.
Action:
The user generates a report filtered by bank account.
Outcome:
The ERP provides bank-wise summaries, helping in reconciliation and cash flow analysis.
Scenario:
Only senior finance staff should view or modify bank account records.
Action:
The admin assigns user permissions and access levels for the Bank Details module.
Outcome:
The ERP restricts sensitive bank data to authorised users, ensuring security and compliance.
Scenario:
Transactions like Payments, Receipts, and Bank Reconciliation must use the same bank data for consistency.
Action:
The ERP system references the Central Bank Details master across all finance modules.
Outcome:
All financial entries reflect consistent and updated bank account information, minimising data duplication and errors.