Scenario:
The finance team needs to define financial accounts to record company transactions.
Action:
The user creates account groups (e.g., Assets, Liabilities) and then adds specific ledger accounts under each group.
Outcome:
The ERP organises financial data under a structured Chart of Accounts, enabling accurate entry of transactions and reporting.
Scenario:
The company wants to classify each account as an asset, liability, income, or expense for financial control.
Action:
The user assigns the appropriate account type when creating each ledger.
Outcome:
The system ensures each transaction is posted under the correct financial head, supporting accurate reporting and compliance.
Scenario:
The organization needs to group sub-accounts under main categories for consolidated reporting.
Action:
The user assigns parent accounts when creating new ledgers or groups.
Outcome:
The ERP reflects hierarchical account structures, making reports more organized and meaningful.
Scenario:
The finance user needs to update ledger details or check account status.
Action:
The user accesses the Chart of Accounts screen to view, edit, or deactivate an account.
Outcome:
The ERP maintains accurate and up-to-date account information with visibility for audit and tracking.
Scenario:
An old ledger account is no longer used, but must be retained for records.
Action:
The user deactivates the account for future use.
Outcome:
The account appears in red to indicate deactivation, and it is excluded from transaction screens.
Scenario:
The finance team wants to sort or group accounts for easier navigation and reporting.
Action:
The user applies “Group By” for logical grouping and “Order By” for sorting account listings.
Outcome:
The system displays the Chart of Accounts in a clear, structured manner aligned with the user’s preference.
Scenario:
A parent group (e.g., “Bank Accounts”) includes multiple ledgers like SBI, HDFC, etc.
Action:
The user creates these ledgers and assigns them to the parent group.
Outcome:
The ERP shows a link to view all accounts under the group for consolidated review and tracking.
Scenario:
The finance team wants to link accounts to Profit and Loss or Balance Sheet.
Action:
The user can select the appropriate Report Type (PLBS), Debit and Credit (PLBS head) from the drop-down list.
Outcome:
The ERP links the specified account to the selected PLBS report.