Scenario: A new vendor needs to be registered in the ERP system.
Action: User enters details such as vendor name, address, GSTIN, PAN, and other mandatory information, then saves the record.
Outcome: ERP generates a unique Vendor Code and adds it to the Party Master for transactions.
Scenario: Existing vendor updates statutory details or contact information.
Action: User edits the Party Master – Vendor entry and saves changes.
Outcome: ERP updates the vendor master data and maintains revision history.
Scenario: Vendor provides MSME certificate with UAN for compliance validation.
Action: User inputs MSME/Udyam Registration details and uploads supporting documents.
Outcome: ERP validates the details and marks the vendor as MSME-registered.
Scenario: Vendor details must be verified and approved before being used in transactions.
Action: User submits the Party Master – Vendor record for approval; approver reviews and approves it.
Outcome: Vendor status changes to Active, allowing use in procurement or purchase processes.
Scenario: Vendor becomes inactive or is discontinued.
Action: User changes the vendor status to inactive.
Outcome: Vendor is blocked from future transactions but retained for audit history.