¶ Purpose
The purpose of the TCD Details Master is to define detailed calculation rules for transaction‑level charges, discounts, and taxes by configuring attributes such as TCD Category, TCD Code, Type, default value or percentage, rounding logic, tax levels, impact percentage, and applicability flags. It ensures accurate, consistent, and compliant calculation of financial values across purchase, sales, and accounting transactions, supporting correct pricing, taxation, and posting in the ERP system.
¶ Prerequisites
The following prerequisites must be completed.
- TCD Category master must be created.
- Access rights must be assigned to the user for TCD details.
¶ Add TCD Details
The TCD Details Master-Mode: New screen allows the user to enter TCD details under the TCD category if required.
Navigation: Main – Menu → Masters → Masters - General → TCD Category → TCD Details → Add
- The user can search for particular details based on the TCD Category, TCD Code, TCD Type, Default Value, Percentage, Additional, Add Tax Levels, Standalone, Include Discount, With Charges, Form Required, Inactive, Rounding and Impact%.
- Click Add, the following screen will appear.
- The TCD Details Master- Mode: New screen displays details such as the Rounding and With Charges.
- The user must select the appropriate TCD Category from the dropdown list.
- The user must enter details such as the TCD Type, TCD Code and Default Value.
- The user can enter details such as the Add Tax Levels.
- There are three types of Tax Levels.
- Level 0 – Basic: Applied to the base amount.
- Level 1 – GST: Calculated on the basic value.
- Level 2 – TDS: Calculated on the total of Basic and GST at the applicable TCD percentage.
- The user can select the Include Discount checkbox to calculate TCD on the value including discounts.
- The user can select the Inactive checkbox to deactivate the TCD details.
- The user can select the Percentage checkbox to apply the default TCD value as a percentage.
- The user can select the Additional checkbox to apply TCD as an additional percentage.
- The user can select the Standalone checkbox to apply TCD independently, without linking it to other taxes.
- The user can deselect the With Charges checkbox to exclude charges from the TCD calculation.
- The user can select the appropriate type of Rounding from the dropdown list.
- The user can enter details such as the Impact%.
- Click Save.
- Click Close, to navigate to the TCD Details screen and the added TCD Code and TCD Type will appear on the left panel of the screen.
¶ Edit or Delete TCD Details
The TCD Details Master – Mode: Edit screen allows the user to edit or delete the added or existing TCD details if required.
Navigation: Main – Menu → Masters → Masters - General → TCD Category → Select TCD Category → Edit
- The user must select the appropriate TCD Code and TCD Type from the left panel of the screen.
- Once the user selects the TCD Code, the TCD details will appear automatically.
- Click Edit, the following screen will appear.
- The TCD Details Master – Mode: Edit screen allows the user to edit details such as the TCD Category, TCD Code, TCD Type, Default Value, Add Tax Levels, Include Discount, Form Required, Inactive, Percentage, Additional, Standalone, With Charges, Rounding and Impact %.
- Click Save, to save the edited details.
- Click Delete and the following message will appear.
- Click Yes.
- Click Close, and the deleted details will disappear from the left panel of the screen.
Note: The user can delete the TCD details only if they are not used in any transactions.
¶ View Details in Tree or Grid
The Grid View and Tree View options allow the user to view TCD details either in a tabular format or in a hierarchical structure for easier navigation and understanding.
- Click Grid View to view details in tabular format (rows and columns), as shown below.
- Click Tree View to display data hierarchically (parent-child structure), as shown below.
- The user can expand or collapse nested items to view relationships or categories.
¶ Search TCD Details
The Search option allows the user to search for tax based on the TCD category, TCD Code, TCD Type, Default Value, Add Tax Levels, Include Discount, Form Required, Inactive, Percentage, Additional, Standalone, With Charges, Rounding and Impact %.
- Click Search, and the screen will appear as shown below.
- The user must select the appropriate TCD Category from the dropdown list, to search details based on the category.
- The user must select the appropriate Filter On and Filter Text from the dropdown list.
- The user must enter the corresponding filter value and press Enter key.
- Once the user presses Enter key, the corresponding list will appear on the left panel of the screen.
¶ Print TCD Details
The Print option allows the user to print the added or existing TCD details.
- Click Print, the following screen will appear.
- Click Filter, to search for details.
- Click Sort, to arrange details in either ascending or descending order.
- Click Export to Excel, to view details in Excel.
- Click Settings, to adjust Columns, Fonts, Row Height, Fit To Page, Page Setup and Printer Setup.
- The Set Col Details option allows the user to adjust column width as required.
- The Font option allows the user to edit Font Family, Font Style, Size, Effects and Scripts as required.
- The Auto Row Height option allows the user to adjust row height if required.
- The Fit to Page option allows the user to scale the content to fit the page if required.
- The Printer Setup option allows the user to configure the Printer, Print Range and Copies details if required.
- The Page Setup option allows the user to set the Paper Size, Orientation (Portrait or Landscape) and Margins in Inches (Left, Right, Top and Bottom) details as required.
- Click Print, to print details.
- Click Print Preview, to view details before printing.
- Click Close, to navigate to the TCD Details screen.
¶ Functional Use Cases
| Sl. No. | Use Case | Business Scenario | Functional Outcome in ERP |
|---|---|---|---|
| 1 | Create TCD Detail | Business needs to define a specific charge/discount rule. | ERP allows creation of TCD details under a category. |
| 2 | Assign TCD Category & Code | TCDs must be classified and uniquely identified. | ERP links TCD detail to category with unique code. |
| 3 | Define TCD Type | Charges and discounts behave differently. | ERP applies logic based on TCD type. |
| 4 | Configure Default Value / Percentage | TCD calculation basis must be defined. | ERP calculates values accurately in transactions. |
| 5 | Enable Additional / Standalone | Some TCDs apply independently or additionally. | ERP processes TCD as per configuration. |
| 6 | Configure Tax Levels | TCD may attract additional taxes. | ERP applies tax levels correctly on TCDs. |
| 7 | Include Discount / With Charges | TCD interaction with discounts/charges is required. | ERP calculates net values correctly. |
| 8 | Define Rounding Rules | Financial values require rounding control. | ERP applies rounding as defined. |
| 9 | Define Impact % | TCD affects base or derived values. | ERP adjusts calculations based on impact %. |
| 10 | Form Requirement | Certain TCDs need statutory forms. | ERP enforces form requirement during transactions. |
| 11 | Activate / Inactivate TCD | Obsolete TCDs should not be used. | ERP restricts inactive TCDs from selection. |
| 12 | Use TCD in Transactions | TCDs must be usable in sales/purchase flows. | ERP applies TCDs consistently in transactions. |
| 13 | Modify TCD Details | TCD rules change over time. | ERP updates TCD details for future transactions. |
| 14 | Audit & Control | Configuration changes must be traceable. | ERP maintains audit trail for TCD details. |
¶ Use Case Scenario
- Click here for a detailed use case scenario.
¶ Transaction Checklist
| Steps | Checklist Item | Details / Purpose |
|---|---|---|
| 1 | Identify Business Requirement | Confirm the need for a new or modified TCD rule. |
| 2 | Verify TCD Category | Ensure the relevant TCD Category is already created and active. |
| 3 | Define TCD Code | Assign a unique and standardized TCD code. |
| 4 | Select TCD Type | Confirm whether it is a charge, discount, or tax. |
| 5 | Define Default Value / Percentage | Decide fixed amount or percentage‑based calculation. |
| 6 | Configure Additional / Standalone | Confirm whether TCD applies independently or additionally. |
| 7 | Set Tax Level Applicability | Verify if additional tax levels are required on the TCD. |
| 8 | Include Discount / With Charges | Validate interaction with discounts or other charges. |
| 9 | Define Impact % | Confirm how the TCD impacts base or derived values. |
| 10 | Configure Rounding Rules | Ensure correct rounding method is selected. |
| 11 | Check Form Requirement | Verify if statutory form is mandatory for this TCD. |
| 12 | Review Inactive Flag | Confirm TCD should be active for transactions. |
| 13 | Dependency & Posting Check | Ensure accounting and tax configurations exist. |
| 14 | Authorization & Approval | Obtain approval for TCD creation or modification. |
| 15 | Audit & Compliance Review | Ensure setup meets audit and statutory requirements. |